Post Distribution Monitoring Guideline

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The non-food items and emergency shelter (NFI&ES) cluster in South Sudan provides life-saving assistance to internally displaced persons (IDPs), returnees and refugees caught up in disasters around the country. However, there remain many challenges to ensure that this assistance is delivered in the most effective manner, in a way that best meets the needs of affected people. This makes monitoring and evaluation (M&E) an essential aspect of the cluster’s work. Without strong systems of accountability and learning in place, combined with a desire to strengthen working practices and put disaster-affected people at the centre of programming, the cluster’s work will not succeed.

Post-distribution monitoring (PDM) is one M&E tool that is used by cluster partners to strengthen performance. By shining a light over the work of organizations working under the banner of the cluster, PDMs provide an opportunity to evaluate interventions in an impartial and independent way so organizations can be held accountable for their actions and lessons can be learned from their mistakes.  

Until now, however, no guideline on how to conduct PDMs in South Sudan has existed. This has meant, for example, that PDMs have produced recommendations that have been difficult to trust, with the result they have not turned learning into improved performance. PDM recommendations will only feed into improved performance if they can be trusted. This will only happen where transparent and consistent data collection methodologies are laid out in clear guidelines. The following guidelines therefore address this gap by explaining what is expected of both standard and mini PDMs.

While they cover all of the topics necessary to conduct a good quality PDM, they should not however be seen as a comprehensive M&E guide. Rather, prior M&E knowledge and experience is assumed and further reading may be necessary where guidance provided is insufficient. 

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